Sending University Records to Off-Site Storage Form Instructions
| Your Name | Name of the person transferring the records. |
| Your E-mail Address | E-mail address of person transferring the records. |
| Telephone Extension | Contact phone number for person transferring records |
| Request Date | Today's Date. |
| Department or Office | The name of the department or office that is sending the records. |
| Retrievex Account Number | Retrievex Account Number for the office or department being charged for services. |
| Current Location: Building | Name of the building where records are stored. |
| Current Location: Floor | The floor number, if appropriate, where the records are stored. |
| Current Location: Room | The room number where records are stored. |
| Retrievex Barcode Number | Retrievex barcode number attached to box. Each box has its own barcode number. |
| Alternative Box Number | Any internal tracking number or description assigned to the box by the office or department transferring it. |
| Destruction Date | Figure out the specific destruction date for this box from the retentions schedule for the appropriate series. A destruction date must by designated. Please contact Eliot Wilczek if you need assistance in determining this date. |
| Records Series | Indicate which records series the materials in this box are part of. Refer to the online schedules for assistance. |
| Container Contents | Indicate the Alpha-Numeric Sequence (examples: A-H, Adams-Smith, 001-150) AND the Date Range of the records (examples: FY95/96-FY98/99, Dec98-Feb99). |
