1. Have a Records Survey
The DCA staff can help you to identify which records should be transferred to the Digital Collections and Archives. Contact Eliot Wilczek, University Records Manager at 617.636.2439 or eliot.wilczek@tufts.edu for a survey.
2. Obtain Boxes for Your Records
Material sent to the DCA should be in 12" x 10" x 15" boxes-sometimes referred to as "Banker's Boxes". Please contact Veronica Martzahl, Records Archivist, at 617.627.4588 or veronica.martzahl@tufts.edu for more information on suppliers.
3. Fill and Label the Boxes
Fill the boxes from front to back. For records arranged chronologically, put the earliest records in the front and fill toward the back. For records arranged alphabetically, put the beginning of the alphabet in the front and fill toward the back.
Please contact Veronica Martzahl at 617.627.4588 or veronica.martzahl@tufts.edu to request preprinted labels.
Affix the label on the on the narrow (12") side of the box.
4. Create a List of Box Contents
The box contents list should include the number of the box and then the title of each folder in each box exactly as it is written on the folder. Send the file as an email attachment to Veronica Martzahl at veronica.martzahl@tufts.edu.
5. Complete the Records Transfer Form
Complete the online Records Transfer Form prior to sending your records to the Digital Collections and Archives. Online instructions for the form are also available.
6. Arrange the Delivery of Your Records to the Digital Collections and Archives
Records can be sent in a number of ways:
For a large amount of records:
Send an Interdepartmental Requisition to Facilities to deliver the records to the DCA. Please request that Facilities transports materials in a covered truck or van. Use of an open truck may result in loss or damage to records.
For small amounts of records, such as one box, or an envelope:
Self-delivery
You may elect to hand deliver your boxes to the DCA. Please contact Veronica Martzahl at 617.627.4588 or veronica.martzahl@tufts.edu to arrange a time.
Campus Mail
Small amounts of material may be sent through campus mail.
Address:
Digital Collections and Archives
Tisch Library Building Level G
Medford Campus
DCA Pick-up
Subject to available resources, the DCA will pick up small amounts of archival material. Please contact Veronica Martzahl at 617.627.4588 or veronica.martzahl@tufts.edu for information on availability.
