Transfer Records to DCA Form Instructions

Complete the Transfer Form as described below:

Your Name	Name of the person transferring the records.
Your E-mail Address	E-mail address of person transferring the records.
Department/Office	The name of the department or office that is transferring the records.
Transfer Date	The date the materials are being moved to the DCA office. This may not be the day the form is completed.
Description of Records	A listing or description of the records the department or office is transferring to DCA.
Date Range of Records	The start and end dates of the records the department or office is transferring to DCA.
Number of Boxes/Containers	For paper records, the number of boxes or other containers the office or department is transferring. For electronic records, the number of files or directories the office or department is transferring.
Method of Delivery to DCA Office	Pick one of five: Facilities Pick-Up Contact Facilities to transport materials to DCA. Please request a covered vehicle (no open pick-up trucks). This is especially important for records from the Boston and Grafton campuses. Inter-office Mail For small amounts of materials, inter-office mail may be an appropriate choice. Deliver in Person Select this option if you will be hand-delivering materials Request DCA Assistance Unsure which option to select? Click here to alert the DCA staff that you need assistance. The DCA will follow up with a phone call or email. Other Use this option for US mail or other delivery methods.